The Business Master (3rd Edition)

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QENV Quick Envelope Printer/Letter Writer Version 2.42 Author: Annette Cuomo SHAREWARE VERSION _______ ____|__ | (R) | | |------------------- | ____|__ | Association of | | |_| Shareware |__| o | Professionals -----| | |--------------------- |___|___| MEMBER TABLE OF CONTENTS Description ......................................1 Features .........................................1 Ombudsman Statement ..............................1 Shareware ........................................2 Disclaimer - Agreement ...........................2 Document Conventions .............................4 Key Conventions ..................................4 Installation .....................................5 Quick Start ......................................6 Envelope Printing ................................7 Print Envelope to Name/Address in database...8 Maintaining Address Database.....................10 Delete a Name/Address in the database.......11 Modify a Name/Address in the database.......12 Correspondence...................................13 Creating Letters............................14 Modifying Letters...........................15 Deleting Letters............................16 Printing Letters............................17 Using Mailmerge.............................18 Help ............................................20 Printers Supported ..............................22 Error Messages ..................................22 Future Enhancements .............................22 General Notes ...................................22 DESCRIPTION The Quick Envelope Printer program provides the ability to quickly (without alot of bizarre keystrokes) address envelopes, store the addresses, and provide a small editor (to write short 1 page letters) with the ability to merge the address information (that is saved) into the letters. FEATURES ' When you want to print an envelope the database is updated automatically (no duplicates are saved). ' Function keys give the user the ability to modify the database, change the printer that is being used, and don't forget HELP. ' Numerous supported printers including a Standard Print- er Type for generic printers. ' Simple to use mini-editor which gives the ability to merge the information stored in the database into your letters. OMBUDSMAN STATEMENT Annette Cuomo is a member of the Association of Shareware Professionals (ASP) ASP wants to make sure that the share- ware principle works for you. If you are unable to resolve a shareware-related problem with an ASP member by contacting the member directly, ASP may be able to help. The ASP Ombudsman can help you resolve a dispute or problem with an ASP member, but does not provide technical support for members' products. Please write to the ASP Ombudsman at 545 Grover Road, Muskegon, MI 49442 or send a CompuServe message via CompuServe Mail to ASP Ombudsman 70007,3536. Page 1 SHAREWARE Shareware distribution gives users a chance to try software before buying it. If you try a Shareware program and con- tinue using it, you are expected to register. Individual programs differ on details -- some request registration while others require it, some specify a maximum trial peri- od. With registration, you get anything from the simple right to continue using the software to an updated program with printed manual. Copyright laws apply to both Shareware and commercial soft- ware, and the copyright holder retains all rights, with a few specific exceptions as stated below. Shareware authors are accomplished programmers, just like commercial authors, and the programs are comparable in quality. (In both cases, there are good programs and bad ones!). The main difference is in the method of distribution. The author specifically grants the right to copy and distribute the software, either to all and sundry or to a specific group. For example, some authors require written permission before a commercial disk vendor may copy their Shareware. Shareware is a distribution method, not a type of software. You should find software that suits your needs and pocket- book, whether it's commercial or Shareware. The Shareware system makes fitting your needs easier, because you can try before you buy. And because the overhead is low, prices are low also. Shareware has the ultimate money-back guarantee -- if you don't use the product, you don't pay for it. DISCLAIMER - AGREEMENT Users of QENV must accept this disclaimer of warranty: "QENV is supplied as is. The author disclaims all warran- ties, expressed or implied, including, without limitation, the warranties of merchantability and of fitness for any purpose. The author assumes no liability for damages, direct or consequential, which may result from the use of QENV." Page 2 DISCLAIMER - AGREEMENT (cont'd) QENV is a "shareware program" and is provided at no charge to the user for evaluation. Feel free to share it with your friends, but please do not give it away altered or a part of another system. The essence of "user-supported" software is to provide personal computer users with quality software without high prices, and yet to provide incentive for pro- grammers to continue to develop new products. If you find this program useful and find that you are using QENV and continue to use QENV after a reasonable trial period, you must make a registration payment of $15 to Annette Cuomo. The $15 registration fee will license one copy for use on any one computer at any one time. You must treat this soft- ware just like a book. An example is that this software may be used by any number of people and may be freely moved from one computer location to another, so long as there is no possibility of it being used at one location while it's being used at another. Just as a book cannot be read by two different persons at the same time. Commercial users of QENV must register and pay for their copies of QENV within 30 days of first use or their license is withdrawn. Site-license arrangements may be made by contacting Annette Cuomo. Anyone distributing QENV for any kind of renumeration must first contact Annette Cuomo at the address below for author- ization. This authorization will be automatically granted to distributors recognized by the (ASP) as adhering to its guidelines for shareware distributors, and such distributors may begin offering QENV immediately. (However Annette Cuomo must still be advised so that the distributor can be kept up-to-date with the latest version of QENV.). You are encouraged to pass a copy of QENV along to friends for evaluation. Please encourage them to register their copy if they find that they can use it. All registered users will receive a copy of the latest version of QENV, and 90 days free technical support. I can be reached anytime, the old fashioned way (by mail), phone, fax, or on Compu- serve. Annette Cuomo 3577 Tupelo St. Chino Hills, CA 91709 (714) 263-9206 Day (714) 263-9208 Fax (714) 597-7295 Evening 73747,3537 Compuserve ID # Future versions of this software are available to registered users for $10. Page 3 DOCUMENT CONVENTIONS Anything in ALL UPPERCASE is what you type. Anything in brackets [] represents a key on the keyboard you should press when instructed. Anything in ALL lowercase represents what is displayed on the screen (you don't type this). For example, c:>COPY A:*.* [ENTER] This is displayed ---/ | | This is what you type---/ | This is the key ([ENTER]) you press/ EDITING KEY CONVENTIONS [Del] ------ Deletes current character. [Backspace] - Deletes character left of the cursor. [Ins] ------- Toggles Insert/Overstrike Mode. [<-] --------- Moves cursor left. [->] --------- Moves cursor right. [Home] ------ Moves cursor to beginning of line. [End] ------- Moves cursor to end of line. [PgUp] ------ Displays previous page. [PgDn] ------ Display next page. [Ctrl][Home] Move to top of screen. [Ctrl][End] - Move to bottom of screen. [Ctrl][Y] --- Delete a line. [Ctrl][N] --- Insert a line. [-] ---------- NO (to yes/no questions) [ENTER] ------ YES (to yes/no questions) NOTE: Also when typing in phone numbers just type the numbers (no hyphens "-", or paranthesis "()", etc.). For example the phone number 1 (714) 597-7295 would be typed as 17145977295, QENV does the formatting. Page 4 INSTALLATION QENV stores the database information in a file called ENV.DAT (included on the diskette). When QENV is started the current directory will be searched for ENV.DAT if ENV.DAT is not found in the current directory, QENV will search the path specified in your AUTOEXEC.BAT file. The same is true for the printer setup file PRNT.SET and the correspondence file ENVLTR.DAT. To create a QENV directory and copy QENV into that directory follow these steps, 1. Place the enclosed diskette in drive A: 2. c:>MD QENV [ENTER] 3. c:>CD QENV [ENTER] 4. c:>COPY A:*.* [ENTER] If you just want one copy of the database file to be accessed on your hard drive, I suggest that you copy the file ENV.DAT into a directory specified in your path and delete it from where you copied the diskette (in this case the directory QENV). Hints: I have the program QENV copied into my directory \UTIL which is specified as part of my path in my AU- TOEXEC.BAT file, I also have the file ENV.DAT and PRNT.SET copied into \UTIL. This way I can run QENV from any directory on my machine and access the information I have stored in the one ENV.DAT, PRNT.SET file. Page 5 QUICK START If you copied the QENV diskette into a directory specified in your path you can start QENV by simply typing the following, c:>QENV [ENTER] If you created a new directory (not specified in your path) change into that directory by typing the following, c:>CD \MYDIR [ENTER] c:>QENV [ENTER] Page 6 ENVELOPE PRINTING When QENV is started (see the QUICK START section) the following window is displayed, /-----------------------------------------------------\ | PRINT ENVELOPE | | | | Name: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX | | Street (1): XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX | | Street (2): XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX | | City: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX | | State: XX Zip Code: XXXXXXXXXX | | | | Attention: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX | | Return Addr: XX | | Phone #: XXXXXXXXXXXXXXXXXXXXXXXXX | | | | Comments 1: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX | | Comments 2: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX | | | | |[ESC]=Exit|[F1]=Help| | | |Printer Setup = Standard Printer| | \-----------------------------------------------------/ The fields "Name", "Street (1)", "Street (2)", "City", "State", and "Zip Code", should be filled in with the ad- dressee information, the field "Attention" is used to direct attention to a certain individual at the specified address (NOTE: the word ATTENTION:" does not print automatically). The "Return Addr" prompt should be answered with a "Y" or [ENTER] for YES, meaning you want to specify a return address to be printed on the envelope, or "N" or "-" for NO. Page 7 ENVELOPE PRINTING (cont'd) If YES is answered to the Return Address prompt the follow- ing window is displayed, /---------------------------------------------------\ | RETURN ADDRESS | | | | Name: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX | | Street (1): XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX | | Street (2): XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX | | City: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX | | State: XX Zip Code: XXXXXXXXXX | | Attn: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX | \---------------------------------------------------/ New information is saved to the database file ENV.DAT. NOTE: QENV searches in your path for the file ENV.DAT if the file does not exist in your path QENV assumes the file should be written to the current directory. Next, the following window is displayed, /--------------------------\ | Insert Envelope | | | | Press [ENTER] To Print | | Press [-] To Cancel | \--------------------------/ NOTE: At this point pressing [-] to Cancel only cancels the actual printing of the envelope, the database is still updated. I used this feature to add my addresses without printing any envelopes. After the envelope is printed the new name and address are added to the database automatically. If the new name and address already exist in the file no addition is performed. Page 8 PRINT ENVELOPE TO NAME/ADDRESS IN DATABASE When QENV is started (see the QUICK START section) the following window is displayed, /-----------------------------------------------------\ | PRINT ENVELOPE | | | | Name: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX | | Street (1): XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX | | Street (2): XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX | | City: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX | | State: XX Zip Code: XXXXXXXXXX | | | | Attention: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX | | Return Addr: XX | | Phone #: XXXXXXXXXXXXXXXXXXXXXXXXX | | | | Comments 1: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX | | Comments 2: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX | | | | |[ESC]=Exit|[F1]=Help| | | |Printer Setup = Standard Printer| | \-----------------------------------------------------/ At this point press [F2], the following window containing all of the Names/Addresses contained in the database are displayed, /-----------------------------------------------------\ | PRINT ENVELOPE | |/-----------------------------------------------------\ || Annette Cuomo | Chino Hills | || John Doe | Any City | |\-----------------------------------------------------/ | State: XX Zip Code: XXXXXXXXXX | | | | Attention: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX | | Return Addr: XX | | Phone #: XXXXXXXXXXXXXXXXXXXXXXXXX | | | | Comments 1: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX | | Comments 2: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX | | | | |[ESC]=Exit|[F1]=Help| | | |Printer Setup = Standard Printer| | \-----------------------------------------------------/ use the cursor control keys (up arrow, down arrow) to change the selection, press [ENTER] to choose an addressee. Page 9 MAINTAINING ADDRESS DATABASE Function keys are provided to perform maintainance opera- tions on the address database. They are, [F3] will delete a name/address existing in the database. [F4] will allow you to modify or change a name/address existing in the database. [F6] will clean-up (perform a housekeeping) on the data contained in the address database. This means, all records which were previously deleted ([F3]) will be expunged from the file, freeing up disk space. Page 10 DELETE A NAME/ADDRESS IN THE DATABASE To delete a name/address from the database press [F3]. The following window containing the existing names/addresses will display, /-----------------------------------------------------\ | PRINT ENVELOPE | |/-----------------------------------------------------\ || Annette Cuomo | Chino Hills | || John Doe | Any City | |\-----------------------------------------------------/ | State: XX Zip Code: XXXXXXXXXX | | | | Attention: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX | | Return Addr: XX | | Phone #: XXXXXXXXXXXXXXXXXXXXXXXXX | | | | Comments 1: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX | | Comments 2: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX | | | | |[ESC]=Exit|[F1]=Help| | | |Printer Setup = Standard Printer| | \-----------------------------------------------------/ use the cursor control keys (up arrow, down arrow) to change the selection, press [ENTER] to choose an addressee to delete. Page 11 MODIFY A NAME/ADDRESS IN THE DATABASE To modify a name/address in the database press [F4]. The following window containing the names/addresses will dis- play, /-----------------------------------------------------\ | PRINT ENVELOPE | | /-----------------------------------------------------\ | | Annette Cuomo | Chino Hills | | | John Doe | Any City | | \-----------------------------------------------------/ | State: XX Zip Code: XXXXXXXXXX | | | | Attention: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX | | Return Addr: XX | | Phone #: XXXXXXXXXXXXXXXXXXXXXXXXX | | | | Comments 1: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX | | Comments 2: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX | | | | |[ESC]=Exit|[F1]=Help| | | |Printer Setup = Standard Printer| | \-----------------------------------------------------/ use the cursor control keys (up arrow, down arrow) to change the selection, press [ENTER] to choose an addressee to modify. The following window will appear, /-----------------------------------------------------\ | PRINT ENVELOPE | | | | Name: Annette Cuomo | | Street (1): 3577 Tupelo St. | | Street (2): | | City: Chino Hills | | State: CA Zip Code: 91709 | | | | Attention: | | Return Addr: | | Phone #: 7145977295 | | | | Comments 1: | | Comments 2: | | | | |[ESC]=Exit|[F1]=Help| | | |Printer Setup = Standard Printer| | \-----------------------------------------------------/ At this point, the normal editing keys apply, you can change whatever field you want (and print a new envelope, if you want). Page 12 CORRESPONDENCE The correspondence section provides letter writing capabili- ties. I use this section if I want to write a letter to any of the names/addresses I have in the envelope database. The letters created in this section are stored in a letter database file called ENVLTR.DAT. Like the envelope database file ENV.DAT, the path specified in your AUTOEXEC.BAT file is searched for the existance of the letter database file if it is not found in your path or the current directory the file is created in the current directory. To access the correspondence section press [F7]. The fol- lowing menu will display, /-----------------------------------------------------\ | PRINT ENVELOPE | | | | Name: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX | | Street (1): XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX | | Street (2): XXXXXXXX/---------------------------\ | | City: XXXXXXXX| CORRESPONDENCE | | | State: XX |---------------------------| | | | Create a letter | | | Attention: XXXXXXXX| Modify a letter | | | Return Addr: XX | Print a letter | | | Phone #: XXXXXXXX| Delete a letter | | | | Clean letter file | | | Comments 1: XXXXXXXX\---------------------------/ | | Comments 2: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX | | | | |[ESC]=Exit|[F1]=Help| | | |Printer Setup = Standard Printer| | \-----------------------------------------------------/ use the cursor control keys (up arrow, down arrow) to change the selection, and press [ENTER] to select option. Page 13 CREATING LETTERS When Create a letter is chosen the following window is displayed, /-------------------------------------------\ | /-----------------\ | | |EXISTING LETTERS | | | |-----------------| /------------------\ | | | NO | | Create a letter | | | | LETTERS | | named: XXXXXXXXX | | | | ON | \------------------/ | | | FILE | | | | | | | | | | | | | | | \-----------------/ | \-------------------------------------------/ at this point enter a name for the letter you want to create, the name can have a maximum of eight characters. In the above example no letters have been created yet. If letters had existed the names of those letters would appear in the EXISTING LETTERS window. NOTE: The name entered must be a NEW name, an error message will display if you enter a name that already exists in the Letter Database file. After entering a valid letter name, the mini-editor is displayed, /||||1||||2||||3||||4||||5||||6||||7||||8||||9||||||||\ | | | | | | | | | | | | | | | | | | | | | | | | | | \[F1]=Help|[F2]=Definitions|[F10]=Exit&Save|[ESC]=Exit/ At this point type your letter. Press [F10] to save and exit, if you change your mind press [ESC]. Page 14 MODIFYING LETTERS When modify a letter is chosen the following window will display, /-------------------------------------------\ | /-----------------\ | | |EXISTING LETTERS | | | |-----------------| | | | LETTER1 | | | | LETTER2 | | | | LETTER3 | | | | LETTER4 | | | | | | | | | | | | | | | \-----------------/ | \-------------------------------------------/ at this point, use the cursor control keys (up arrow, down arrow) to change the selection of the letter you want to modify, when the correct letter name is highlighted press [ENTER] the mini-editor window with the letters contents will display, /||||1||||2||||3||||4||||5||||6||||7||||8||||9||||||||\ | As an example this is what was contained in letter | | name LETTER2. Here you can use the normal editing | | keys to change the letter anyway you want. Don't | | forget [F10] will save your letter and exit from the| | mini-editor. [ESC] just exits. | | | | | | | | | | | | | | | | | \[F1]=Help|[F2]=Definitions|[F10]=Exit&Save|[ESC]=Exit/ Page 15 DELETING LETTERS When delete a letter is chosen the following window will display, /-------------------------------------------\ | /-----------------\ | | |EXISTING LETTERS | | | |-----------------| | | | LETTER1 | | | | LETTER2 | | | | LETTER3 | | | | LETTER4 | | | | | | | | | | | | | | | \-----------------/ | \-------------------------------------------/ at this point, use the cursor control keys (up arrow, down arrow) to change the selection of the letter you want to modify, when the correct letter name is highlighted press [ENTER] the letter will be flagged as deleted from the file. Remember to permanently delete this letter from the file choose the Clean Letter File option after deleting. /-------------------------------------------\ | /-----------------\ | | |EXISTING LETTERS | | | |-----------------| | | | LETTER1 | | | | LETTER2 | | | | LETTER3 | | | | LETTER4 | | | | | | | | | | | | | | | \-----------------/ | \-------------------------------------------/ Page 16 PRINTING LETTERS When the Print a Letter option is chosen the following window is displayed, /-------------------------------------------\ | /-----------------\ | | |EXISTING LETTERS | | | |-----------------| | | | LETTER1 | | | | LETTER2 | | | | LETTER3 | | | | LETTER4 | | | | | | | | | | | | | | | \-----------------/ | \-------------------------------------------/ use the cursor control keys (up arrow, down arrow) to change the letter to print press [ENTER] to choose. After choosing a letter to print the following window is displayed, /-------------------------------------------\ | /-----------------\ | | |EXISTING LETTERS | | | |-----------------| | | /-----------------------------------------------------\ | | Annette Cuomo | Chino Hills | | | John Doe | Any City | | \-----------------------------------------------------/ | | LETTER1 | | | | LETTER2 | | | | LETTER3 | | | | LETTER4 | | | | | | | \-----------------/ | \-------------------------------------------/ now choose the name/address you want to print the letter to. This is mainly here for the mailmerge capabilities, if you are using the variables (explained in the Using Mailmerge section) they will be filled in with the name/address chosen here. Page 17 USING MAILMERGE The mailmerge feature is controlled by the placement of variables into a letter you create with the mini-editor. A variable is a value holder. A value is placed in a variable when a letter is printed, the value placed in the variable is determined by the variable name. All variables start and end with the character ^ (I call it a top-hat). The variable definitions are as follows (pressing [F2] at the mini-editor will display the variable definition list), ^DATE^ ---- Today's date ^MY_NAME^ ---- Return address name ^MY_STREET1^ ---- Return street 1 address ^MY_STREET2^ ---- Return street 2 address ^MY_CITY^ ---- Return city ^MY_STATE^ ---- Return state ^MY_ZIP^ ---- Return zip code ^MY_ATTN^ ---- Return attention ^TO_PHONE^ ---- Phone # of Addressee ^TO_NAME^ ---- Name of Addressee ^TO_STREET1^ ---- Street 1 of addressee ^TO_STREET2^ ---- Street 2 of addressee ^TO_CITY^ ---- City of addressee ^TO_STATE^ ---- State of addressee ^TO_ZIP^ ---- Zip code of addressee ^TO_ATTN^ ---- Attention of addressee ^COMMENTS1^ ---- Comments line 1 ^COMMENTS2^ ---- Comments line 2 Page 18 USING MAILMERGE (cont'd) Sample letter created with mini-editor, ^DATE^ ^TO_NAME^ ^TO_STREET1^ ^TO_CITY^, ^TO_STATE^ ^TO_ZIP^ Dear ^TO_NAME^: This is a sample letter, to demonstrate how the mailmerge feature works. This is a comment I included on the PRINT ENVELOPE screen ^COMMENTS1^. The phone number entered is ^PHONE^. Sincerely, ^MY_NAME^ Sample printed output, April 1, 1992 Annette Cuomo 3577 Tupelo St. Chino Hills, CA 91709 Dear Annette Cuomo: This is a sample letter, to demonstrate how the mailmerge feature works. This is a comment I included on the PRINT ENVELOPE screen Sample Database. The phone number entered is (714) 597-7295. Sincerely, Registered User 999 AnyStreet AnyCity, St 99999 Page 19 HELP For HELP or quick reference press [F1] at the PRINT ENVELOPE window the following window will be displayed, /----------------------------------------------------\ | [F1] Help key pressed | |----------------------------------------------------| | [F1] = Display this screen. | | [F2] = Choose a name existing in the database | | to print. | | [F3] = Delete a name existing in the database. | | [F4] = Modify a name existing in the database. | | [F5] = Change Printer type. | | [F6] = CleanUp Data file (permanently eliminates| | deleted records). | | [F7] = Correspondence (w/mailmerge) | | [F8] = Print Database Listing. | | [F9] = Setup Envelope type (size) | | [ESC] = Exits program. | |----------------------------------------------------| | PRESS [ESC] TO EXIT | \----------------------------------------------------/ [F2] is used to print an envelope to an addressee already existing in the database. This eliminates the need to re- type in the info. [F3], [F4] are used for database maintenance and should be self-explanatory. [F5] Changes the current printer type. When this key is pressed the following window will display, /----------------------------------------------------\ | PRINTER SETUP | |----------------------------------------------------| | Diablo 630 (P) | | NEC 8800/8850 | | HP LaserJet II/IID/III/IIID | | Epson FX 1050 | | Epson LQ 1050 | |----------------------------------------------------| | Printer Setup = HP LaserJet II/IID/III/IIID | | Port = [LPT1:] | |----------------------------------------------------| | |[?][?]=Change Selection|[?-/]=Select| | \----------------------------------------------------/ Page 20 HELP (cont'd) The printer and port chosen is stored in the file PRNT.SET. QENV searches your path for this file if it is not found the file is written to the current directory. NOTE: If no printer is set-up the printer type is assumed to be an HP-LaserJet. [F6] Is used to permanently elimate any deleted records from the database. When a record is deleted it is just flagged as such (to allow a future UNDELETE option) this option was added for those of us who don't want to use the extra disk space required to have the deleted records hanging around. [F7] Accesses the correspondence section of QENV this option provides a small editor with mailmerge capabilities to allow writing of letters to Names/Addresses stored in the data- base. NOTE: The correcspondence section creates its own database containing the letters that are written. [F8] Will print out all of the names/addresses stored in the database to the printer currently setup. [F9] Changes the current envelope size. When this key is pressed the following window is displayed, /----------------------------------------\ | ENVELOPE SIZE SETUP | |----------------------------------------| | #6 (3-5/8 X 6-1/2) | | #9 (3-7/8 X 8-7/8) | | #10 (4-1/8 X 9-1/2) | | #14 (5 X 11-1/2) | |----------------------------------------| | |[?][?]=Change Selection|[?-/]=Select| | \----------------------------------------/ The envelope size chosen is stored in the file QENV.CFG. QENV searches your path for this file if it is not found the file is written to the current directory. [ESC] Exits the program returning you to DOS. Page 21 PRINTERS SUPPORTED NEC 3510, 3515, 3520, 3525, 3550, 7710, 7715, 7720, 7725, 7730, 8800, 8850 DIABLO 630 (P) - Parallel, 630 (S) - Serial HP LaserJet II/IID/III/IIID HP DeskJet/DeskJet+ Epson FX 1050 Epson LQ 1050 Panasonic KX-P1624 Toshiba P-321 LaserPro Silver Express Standard Printer - Generic type ERROR MESSAGES: /-------------------------------------\ | /-------------------------\ | | | PRINTER ERROR DETECTED | | | \-------------------------/ | | | | /---------------------------\ | | | 1. Change Setup | | | | 2. Try Again | | | | 3. Continue-Skip Printing | | | \---------------------------/ | | | | (Select Option) | \-------------------------------------/ A printer error was detected, could be off-line, out-of- paper, or set up for the wrong port... FUTURE ENHANCEMENTS: ' Adding a Phone-Dialer. ' Ability to print letters/envelopes to ALL addresses with one operation. ' Ability to print multiple copies of the same envelope. GENERAL NOTES: QENV is distributed with a starter database file ENV.DAT, a starter printer setup file PRNT.SET, a starter configu- ration file QENV.CFG, the starter database file has my name/address in it. The starter printer setup file con- tains the Standard Printer as the default. In this version the configuration file only contains the envelope type the default is a #10 size (4-1/8 X 9-1/2) envelope. If you are using one of the printers listed on the print- er setup menu, don't forget to change your printer type to the correct one. Page 22